SALARY BAND: SG 8
RESPONSIBLE TO: CEO
LOCATION: Head Office
HOURS OF WORK: 40 hours per week (expected to work overtime)
CONTEXT & BACKGROUND
The Executive Assistant (EA) reports to the CEO. The main role of the EA is to provide a confidential and professional service to the CEO and the DCEO, when required, by providing them with a high standard of personal executive level of assistance to meet the needs of their objectives. The EA will also work closely with members of the SIF Board of Trustees and SIF management team to provide information and management support to the team.
The EA’s role requires a motivated and flexible individual with exceptional multi-tasking ability, experience and initiative to respond to a range of queries and responsibilities as per the office of the CEO needing to be an effective communicator with people at all levels and from all backgrounds and cultures. In addition, the EA is to assist the senior management as and when required, however priority will be the CEO’s office. The EA needs to build and maintain good relationship with all contacts, internally and externally.
DUTIES & RESPONSIBILITIES:
- Proactively manage and coordinate the diary of the CEO by setting up internal and external meetings as and when necessary.
- Support the management team (Heads of Department) and SIF Board of Trustees as required by CEO.
- Act as the first point of contact for the CEO with internal and external clients and the DCEO with external clients
- Assist in the taking of minutes of the monthly management meetings, the general staff meetings and other meetings as directed by the CEO and ensure its timely distribution.
- Type, compile and prepare reports and deals with correspondences (letters and emails) and organise regular and timely frame distribution of information to all Heads and all SIF sites.
- Receive and routing telephone calls and taking telephone messages for CEO and DCEO.
- Make bookings and other travel arrangements, transportation and accommodation of CEO and DCEO as required.
- Liaise with members of staff, suppliers and clients as directed by the CEO and DCEO.
- Draft procedures and work on different SIF agreements in liaison of the SIF mandates and responsibilities and ensures proper distributions of same.
- Assist with administrative duties as and when required and carry out any work-related duties as may be assigned by the CEO and DCEO.
QUALIFICATIONS & EXPERIENCES
- Diploma or Bachelor’s Degree in Secretarial Studies or Office Management or at least 5 years’ experience at related position.
SKILLS AND ATTRIBUTE
- Good computer skills and proficient in word, excel, outlook, email and other computer knowledge is an advantage.
- Very good communication skills both verbal and written.
- Strong leadership and management skills.
- Strong commitment and has a high professional ethical standard.
- Excels at operating in a fast pace.
- Very good people management, open to direction and collaborative work style and commitment to get the job done.
- Ability to challenge and debate issues of importance to the organization.
- Ability to look at situations from several points of view.
- Delegate responsibilities effectively.
- High comfort level working in a diverse environment.
- Fluent in English and French.
Apply now with an application form (which can be downloaded from our website,or collected at Mont Fleuri or Vallée de Mai Visitor Centre), your C.V. & a cover letter sent to recruitment@sif.sc. Kindly note deadline for application is Friday 6th February 2026.